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Rekruitec Privacy Policy

Last updated: Nov, 2025

At Rekruitec, your privacy matters. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our website (rekruitec.com) and our related services, including recruitment, sourcing, and client portals (collectively, the “Services”).

By using our website or engaging our Services, you agree to the practices described in this policy.

1. Information We Collect

1.1 From Clients

We may collect the following information when you sign up or engage our services:

  • Name, company name, job title, and contact details (email, phone number)

  • Billing and payment information

  • Job descriptions, hiring preferences, and related business data

  • Communication history with our team

1.2 From Candidates

We may collect:

  • Name, contact information, and professional details (e.g., CV, LinkedIn profile, work history)

  • Education and skills data

  • Employment preferences, salary expectations, and availability

  • Interview notes and assessments (where applicable)

1.3 Automatically Collected Data

When you visit our website, we may collect certain information automatically:

  • IP address, browser type, and device information

  • Usage data such as pages visited, time spent, and referral sources

  • Cookies and tracking technologies (see Section 8 below)

2. How We Use Your Information

We use collected information to:

  • Deliver recruitment, sourcing, and talent management services

  • Match candidates to suitable roles

  • Communicate with clients and candidates about opportunities or service updates

  • Manage subscriptions, credits, and billing

  • Improve website performance and user experience

  • Ensure compliance with legal obligations

We never sell or rent your personal data to third parties.

3. Legal Basis for Processing (for GDPR-Aligned Compliance)

We process personal data based on:

  • Contractual necessity — to deliver the services you request

  • Legitimate interests — for recruitment, business, and analytics purposes

  • Consent — when you voluntarily share personal or professional data

  • Legal obligations — to comply with applicable laws and regulations

4. Data Sharing and Disclosure

We may share data with:

  • Clients who are potential employers (for candidate profiles)

  • Candidates (for job opportunity details)

  • Authorized Rekruitec employees, partners, and subcontractors involved in service delivery

  • Payment processors, cloud providers, or analytics tools used to support our operations

  • Regulatory authorities or law enforcement, when legally required

All third parties are bound by strict confidentiality and data protection obligations.

5. Data Retention

We retain data only for as long as necessary:

  • Candidate and client records are typically stored for 24 months after last activity, unless requested otherwise.

  • Billing and contractual records are kept for up to 7 years to comply with financial regulations.

You may request deletion or anonymization of your data at any time (see Section 7).

6. Data Security

We employ industry-standard measures to protect your data, including:

  • Secure cloud storage and encrypted transmission (SSL/HTTPS)

  • Restricted access for authorized personnel only

  • Regular data backups and system monitoring

While no system is completely immune to risk, Rekruitec takes all reasonable steps to safeguard personal data from unauthorized access or misuse.

7. Your Rights

You have the right to:

  • Access a copy of your personal data

  • Correct or update inaccurate information

  • Request deletion (“right to be forgotten”)

  • Withdraw consent where applicable

  • Object to data processing for marketing or profiling purposes

Requests can be made at any time via subscriptions@rekruitec.com. We will respond within 30 days.

8. Cookies & Tracking

Rekruitec uses cookies to enhance site functionality and analytics. You can manage or disable cookies through your browser settings.

We use cookies to:

  • Remember user preferences

  • Measure website performance

  • Improve navigation and content relevance

No personally identifiable information is stored in cookies.

9. International Transfers

Where applicable, data may be transferred and stored on secure servers outside your country. Rekruitec ensures that any such transfers comply with applicable data protection laws through appropriate safeguards.

10. Updates to This Policy

Rekruitec may update this Privacy Policy periodically. Updates will be reflected by the “Last Updated” date above, and continued use of our services after such updates constitutes acceptance of the revised terms.